Should I use a tutoring agency to find a great tutor?

Should I use a tutoring agency?

We consider the benefits of using a tutoring agency to find a great English, Maths, Science or SEN tutor.

Ryan Stevenson

Wondering if you should hire a tutor through an agency? 

We consider what tutoring agencies offer and let you decide.

Should I use a tutoring agency?

This is a follow up to our blog on tips for finding a great tutor. I wanted to address a common question from parents. Is it better to hire a private tutor directly? Or should I use a tutoring agency?

Private tutor or tutoring agency?

Hiring a private tutor yourself can be cheaper. So why should parents consider using a tutoring agency? Before answering this, it is worth providing some background. 

Tutoring is an unregulated industry.  Anyone can therefore become a tutor. This is regardless of qualifications, experience or competence. While a parent may find a great tutor, individual tutors cannot process background checks (DBS checks). While they can do so through a membership body (e.g. the Tutors’ Association), this is expensive. Many private tutors don’t therefore have DBS checks.

Private tutor directory websites

Many private tutors are listed on “private tutor directory websites. Some of these sites have thousands of tutors. Parents can therefore browse many profiles. Sites vary though with the checks (if any) they perform. A quick search of the terms of one popular site indicates: 

  • “You are not required to have a background check to become a Tutor …
  • [We] cannot verify any claim made by Tutors within their profile
  • Unfortunately, we cannot help tutors secure a background check.” 

https://www.brightheart.co.uk/what-is-a-dbs-check/There are some great tutors on these sites. Yet, there are no guarantees that profiles are accurate or any reviews are genuine. These sites also cannot process DBS checks and do not require them. This means you could select a wholly unsuitable tutor.

Types of tutoring agencies

Tutoring agencies, which introduce clients to tutors,  vary notably. They can be grouped by the level of service offered: 

  • Basic agencies
    Match tutors using information from client enquiries. Tutors are screened and interviewed (usually not in person). Degree certificates and references are checked. All tutors should have in place a clean Enhanced DBS check.
  • Premium agencies
    A key difference is that they interview tutors in person. They therefore have a better feel for the best tutor for your child. Further services may include money-back guarantees if you are not happy with the tutor. These agencies may also offer limited training to tutors. They typically ensure clients receive lesson feedback. The bigger agencies cater to many different clients / students. They are thus unable to provide a bespoke service.
  • Bespoke agencies
    Offer a better level of service than premium agencies. This is because they provide a tailored and more personal service. Bright Heart is a bespoke tutoring agency. It offers a free in-person consultation and the first lesson free. It also provides its tutors with focused training (through nasen). This training is based on its specific, tailored student focus. These students include those lacking in motivation / confidence and those with special educational needs (SEN). They also include those not quite 'clicking' in traditional classrooms.
Should I use a tutoring agency?
Premium and bespoke tutoring agencies get to know their trained tutors personally to help provide the best match for students.

Benefits of using a tutoring agency

Hiring a tutor through a tutoring agency generally provides the following benefits:

  • Ensures your child's tutor has been properly vetted.
  • No need for awkward conversations with private tutors about DBS checks.
  • Better chance of finding a well-matched tutor.
  • Should your tutor get sick or go on holiday, the agency can find an alternative at short notice.
  • Tutors are required to meet a minimum agreed standard with the agency.
  • Agencies have contracts to govern the relationship between you and the tutor and insurance cover.

Benefits of using a premium or bespoke tutoring agency

Premium or bespoke tutoring agencies generally provide further benefits, including:

  • Higher quality tutors from personally interviewing tutors.
  • Better tuition from getting to know tutors and clients / students. This is especially so for agencies that provide in-person consultations.
  • Bespoke agencies help meet student's unique learning needs by specifically tailoring training.
  • Prevents wasting money on a poor tutor when free lessons or guarantees are provided.
  • Improved monitoring of your child's progress from regular lesson reports. Agencies can also provide tutors with parent feedback. This helps to further improve the tuition.
  • Bespoke agencies provide a tailored service to help with specific needs. Bright Heart, for example, aims to improve tuition for students with SEN. It is therefore able to recruit experienced SEN tutors with a desire to work with SEN students. Tutors are also provided with specific SEN training.
  • Quality agencies have detailed policies and procedures in place. They also belong to member organisations. They can help resolve any disputes with tutors.

So, should I use a tutoring agency?

A drawback of using an agency is that it typically costs more. Many parents feel this is justified by the  peace of mind a good agency brings. A parent will need to make their own judgement, however. They should consider the specific needs of their child and their personal circumstances in making this important decision. They should also consider the specific benefits a particular agency provides.

At Bright Heart, we are always happy to discuss what is best for parents. We offer a free, no obligation in-person consultation. Please feel free to get in touch with us. We plan to write more on the topic of DBS checks in a future blog.


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